Info for Speakers

Virtual and In Person Guidelines

Key Info for Presenting at Our Virtual Events

For the actual event we will host the call on our own Zoom account. If needed we will turn over screen share to you for  your presentation.

Notes for New Presenters

Prior to the event, we recommend you set up a free Zoom account so you can practice working with the interface. Do a mock presentation for practice. If you plan to share your screen and share video or slides, this will allow you to practice for a smooth presentation. Free Zoom accounts allow you to host a meeting up to 45 minutes in length. Following are some general tips. Zoom also has a great getting started guide.

LOOKING YOUR BEST

  • Make sure you are in a well-lit area
  • If needed use a stand, or stack of books to bring the camera eye level so you can ‘look’ directly at your audience during your presentation.
  • Do use a desktop or laptop computer that is stationary.
  • Select ‘Settings’ in the Zoom app and consider using a virtual background, or ‘Touch up my appearance’ under ‘Video’
 

SOUNDING YOUR BEST
As long as you have a decent internet connection, you will get the best quality audio experience by selecting ‘use my computer’ for audio. Here are a few tips:

  • First, make sure you are in a quiet area.
  • Use a pair of ear buds that work with your computer along with your computer microphone.
  • If you can’t be in a quiet area, consider a headset with microphone
  • Use the dial-in number only for times when you don’t have easy access to a computer or a very poor internet connection
 

TALKING DIRECTLY TO YOUR AUDIENCE
Look directly at your camera while speaking. This way your audience will feel more of a connection with you. One trick is to position the ‘active speaker’ window on your screen directly under the camera. This will make it more natural for your gaze to be directly into the camera.

PRESENT LIKE A PRO
There is a lot that goes in to doing a presentation and it can be overwhelming when you first start. You will need to present your material, manage your participants, and monitor chat for questions and comments from your participants. When you use full screen options for presenting or sharing videos this can be even more of a challenge. This is why we recommend a practice session if you are new to doing virtual presentation. After one or two run throughs of your presentation using the onscreen tools you will find a way that works best for you. Following are a few of the tools you will want to  understand and be able to comfortably manage during your presentation.

  • Display remote participants right below the laptop camera, allowing for ‘eye contact’ with your participants
  • When you set up ‘sharing’ select the application window for the content you want to share instead of sharing your entire desktop
  • You can also open multiple applications (browser, Word, etc) and choose ‘New Share’ to switch between the content (applications) without your screen layout changing
  • During your presentation mute all your remote participants so you are not disturbed by their barking dog or cell phone ringing.
  • Ask them to use chat for questions so you can monitor feedback throughout the session.
  • Your Zoom controls remain visible at all times on the bottom of your screen.
 

NEED HELP?
Sign up for a weekly live training from Zoom. And don’t stress. We are a fun group. Plus, with a little practice you will be presenting like a pro in no time.

HONORARIUM
We
 do not offer an honorarium at this time.

Key Info for In-Person Speaker Series Events

CLUB MEMBERSHIP
Approximately 150 professional men and women.

MEETING SCHEDULE

*In-person meetings and events are currently on hold due to COVID. We will resume based on guidelines from the CDC, state, and San Francisco City health agencies

.
Luncheons on Thursdays, September through July
12 noon:   Seating for lunch
1:00 pm:   Speaker Presentation and Audience Questions
1:40 pm:   Adjourn

VENUE
San Francisco Italian Athletic Club
1630 Stockton Street
San Francisco, CA 94133(415) 781-0165
MAP TO SFIAC

ATTENDANCE
Twenty to forty members and their guests.

DRESS
Most attendees wear business attire.

PROJECTION EQUIPMENT
The San Francisco Italian Athletic Club has a PowerPoint projector

The Speaker provides the laptop (PC or Mac can be accommodated). Please tell your Program Chairman what type of computer you will be using.

PROGRAM ANNOUNCEMENT
The program chairman contacts the speaker to prepare an announcement for the Club bulletin that includes:

  • the title of the talk,
  • information about the speaker,
  • and a teaser about the talk.

GUESTS
Speakers may bring one person as our guest.

HONORARIUM
The Club picks up the tab for parking and lunch, however, we
 do not offer an honorarium at this time.